Sunday, January 24, 2016

How to deal with the calendar clash

I've noticed that smaller businesses quite often find workarounds for dealing with the issue of ensuring that all staff have the same calendar information: group-wide emails announcing events, which each individual then puts in their own diary system (paper or electronic); room bookings all managed by one member of staff; quarterly planners sent out with every revision and so on.

These are all mind-numbingly administrative details that can be automated and Google Calendar, which is available as part of the Google Apps for Work suite.

One of my favourite features of Google Calendar is appointment slots, whereby you can indicate your availability for meetings and allow others to book those slots. Another great feature is resource booking so rooms and equipment can't be double booked.

Google Apps costs less than £4 / user / month and offers work based emails and office productivity apps (including Calendar) as part of the price.

Free trial of Google Apps for Work


A good way to find out more is to take advantage of the 30 day free trial of Google Apps for Work that lets you try out these features for yourself.