Thursday, March 29, 2012

Official Google Enterprise Blog: Google Apps Vault Brings Information Governance to...

Official Google Enterprise Blog: Google Apps Vault Brings Information Governance to...: Posted by Jack Halprin, Head of eDiscovery, Google Today we’re announcing the availability of Google Apps Vault (Vault) for Google Apps f...

Thursday, March 22, 2012

Tech staff not required by SMEs

IT staff are are an unnecessary cost for most small and medium sized businesses argues Ray Allen, founder of Third Way IT, an Oxford based company helping organizations make more use of web based applications.

"Now that business email, calendars, intranet and document management are being offered as web applications by the likes of Google, the need to run expensive and complicated server hardware is diminishing. Moreover, by accessing these services through a web browser, the need to run managed desktop computers is diminishing too."

Ray Allen is a strong advocate of BYOD, or 'bring your own device' which requires staff to use an allowance to buy their own IT equipment. "Not only does this keep maintenance costs down for the business, it also means that staff are more productive, working with the technology that fits their needs."

So what will this mean for IT staff? Ray Allen argues that they will need to specialize. "There will still be a requirement from business for developing websites, building bespoke applications, automating tasks and managing data, but the days of having a techie whose job it was to tell you to turn your computer off and back on again are numbered."

Ray Allen is the founder of Third Way IT, a UK based startup working with SMEs to lower their IT costs . You can contact Ray Allen on 0843 289 0462

Monday, March 12, 2012

Google Apps additional services - enable or disable?

Companies that use 'Google Apps for Business' are providing their staff with managed access to Google products for business use. That includes the six core apps (contacts, gmail, calendar, docs, sites and talk) but it can also include 62 additional services such as youtube and blogger.

The domain control panel allows the site administrator to force users to logout of the business account before using these services. This makes a lot of sense for companies who would rather their staff were not uploading youtube videos or blogs in the company name and is why I always recommend a 'default-deny' policy for additional apps.

If you do want your staff to use youtube, maps, blogger etc. in a professional capacity, you can always switch them on as required. Google do make it clear what account you are logged into when you access these services, so it should be clear to users in what name they are using these services , but thinking about the policy up front is always advisable.